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Monday, 20 Nov 2017

Constitutions

Name:

MANIT/MACT ALUMNI Coordination Cell, Bhopal, India (hereafter referred to as the Alumni Cell). It shall be the Central Body of Global MANIT/ MACT Alumni members and will function as a partnership between the alumni and its alma mater. The various Alumni chapters in India and abroad shall be affiliated with the Alumni Cell..

These By-Laws:

These by-laws shall govern the operation of the Alumni Cell. They will come into effect upon ratification at the Annual General Meeting of the General Body members of the Alumni Cell.

Registration of the Alumni Cell:

The Alumni Cell shall be an independent society of alumni of Maulana Azad National Institute of Technology, Bhopal. It shall be registered under the Societies Registration Act, 1860.

These By-Laws:

These by-laws shall govern the operation of the Alumni Cell. They will come into effect upon ratification at the Annual General Meeting of the General Body members of the Alumni Cell.

Registration of the Alumni Cell:

The Alumni Cell shall be an independent society of alumni of Maulana Azad National Institute of Technology, Bhopal. It shall be registered under the Societies Registration Act, 1860.

Office of the Alumni Cell:

The Alumni Cell shall maintain its office at MANIT, Campus, Bhopal – 462003 and shall function from this office.

Mission Statement:

I. To promote and encourage interaction between alumni and the college;

II. To create alumni mentoring services for students with an emphasis on provision of technical support and career advice;

III. To promote knowledge and experience sharing between alumni and students through guest lectures and seminars by alumni;

IV. To enhance job and training opportunities for alumni and students;

V. To generate an alumni fund to support student projects and scholarship opportunities for students.

VI. To honor alumni for outstanding accomplishment in their respective fields by recognizing them during events and meetings;

VII. To provide a platform for organizing batch reunions and events.

VIII. To establish a comprehensive secure alumni database to facilitate personal & professional interaction among members.

Terminology:

1.1. The Institute means Maulana Azad National Institute of Technology.

1.2. Alumni Cell means MANIT/MACT Alumni Coordination Cell, Bhopal, India.

1.3. The "General Body" means the General Body of the Alumni Cell.

1.4. The "Executive Committee" means the Executive Committee of the Alumni Cell.

1.5. “Alumnus/Alumna” means an ex-student who has obtained a degree from Maulana Azad National Institute of Technology, Bhopal or Maulana Azad College of Technology, Bhopal

1.6. The “financial year” of the Alumni Cell shall be reckoned from 1st April to 31st March of the following year.

Patron:

The Director of MANIT Bhopal shall be the ex- officio Patron of the Alumni Cell.

Membership:

The Alumni Cell shall have the following categories of members:

1. Regular Member: An alumnus/alumna who has received a degree awarded by the Institute and has not paid any subscription for Life Membership, shall be a Regular Member.

2. Life Member: The following shall be a Life Member:

a) An alumnus/alumna who has received a degree awarded by the Institute and paid the subscription as prescribed by the Executive committee of the Alumni Cell for Life Membership.

b) A faculty, who has served the Institute for at least one year and has paid one time subscription for Life Membership as prescribed by the Executive committee of the Alumni Cell.

3. Honorary Member: The following shall be an honorary member:

a) The Director of Institute, immediate past president & secretary of Alumni Cell will be exofficio Honorary Members of the Alumni Cell.

b) All the past Directors of the Institute will be honorary members of the Alumni Cell.

c) All retired faculty who have served the Institute for more than ten years may apply for Honorary Membership or will be conferred the status of Honorary Members by the Executive Committee.

d) No fees shall be charged to the Honorary Members.

Organization of the Alumni Cell:

1. A). General Body: The Regular and Life Members shall comprise the General Body of the Alumni cell.

B). Power of the General Body: The General Body shall be the decision making body on all matters brought before them at the Annual General Meeting or Extra General Meeting. The General Body shall function in accordance with the By-Laws of the Alumni Cell.

2. Executive Body: There shall be an Executive Committee to manage the affairs of the Alumni Cell. The Executive Members shall be Regular or Life Member of the Alumni Cell with undergraduate degree from the Institute. The Alumni Cell Executive committee shall comprise of the following Elected, Appointed and Ex-Officio members:

Elected Members of the Executive Committee:

I. President: President shall be a Regular or Life Member of the Alumni Cell.

II. Vice President: Vice President shall be a Regular or Life Member of the Alumni Cell.

III. Joint Secretary: Shall be a Regular or life member of the cell and also the resident of the city where institute is situated (Bhopal).

IV. Members: Fifteen (15) members as follows:

(1) There shall be eleven (11) members from different regions of India. These members shall be Regular or Life Member of the Alumni Cell with undergraduate degree from the Institute and be residents of India.

(2) There shall be four (4) members from different parts of the world other than India. These members shall be Regular or Life Member of the Alumni Cell with undergraduate degree from the Institute and be residents of countries other than India.

Appointed Members of the Executive Committee:

1) Secretary & Treasurer of Alumni Cell shall be appointed by MANIT Director. These members shall be Regular or Life Member of the Alumni Cell with undergraduate degree from the Institute and be employees of the Institute.

2) The Institute or it Students Council shall also appoint Student Coordinators for the Alumni Cell. The number of Student Coordinators shall be six (6) members.

Ex-Officio Members:

I. Present Director of Institute.

II. Immediate past President of the Alumni Cell.

Ad- Hoc Advisory Committee:

There shall be four (4) members who shall be Regular or Life Member of the Alumni Cell with undergraduate degree from MANIT.

Office Bearers:

President, Vice President, Treasurer, Secretary, Joint Secretary and Treasurer shall be the office Bearers of the Alumni Cell.

Appointment of Executive Committee:

The General Body shall appoint all the Office Bearers and other members of the Executive Committee through elections, which shall be conducted as per the procedure laid down in the Bylaws of the Alumni Cell.

Term of Executive Committee:

The term of the Executive Committee shall be two years from the date of assuming office and shall be reconstituted every alternate year.

Powers of the Executive Committee:

For the purpose of implementing the decisions taken during its tenure, the Executive Committee shall be empowered to:

i. Create the required administrative infrastructure for the office of the Alumni Cell at the Institute.

ii. Constitute various committees for the purpose of executing its responsibilities more efficiently.

iii. Exercise other powers as described in the By-laws of the Alumni Cell

Duties of Office Bearers:

i. President:

a. President shall be the Chief Executive of the Alumni Cell. He / She shall convene and preside over the meetings of the Executive Committee as well as the General Body. In his/her absence, the Vice-President shall preside at the meeting General Body and the Executive Committee and exercise all such powers. In the absence of the President and the Vice-Presidents, the General Secretary shall preside at the meetings of General Body Meeting and the Executive Committee and exercise all such powers.

b. Subject to the provisions of the By-Laws of the Alumni Cell, he/she shall make announcements regarding meetings of General Body, elections and proposed amendments to the By- Laws.

c. In case of tie between members present in a meeting of General Body and Executive Committee on any agenda or issue, the President or in his/her absence Vice President or any other person, who is presiding the meeting in his/her place, shall have the casting vote.

d. Subject to any subsisting interpretation given by the Executive Committee, the President or in his/her absence Vice President or any other person, who is presiding the meeting of General Body or Executive Committee, shall have authority to interpret the Bye-Laws of the Alumni Cell for the purpose of conducting the meeting and deciding the questions arising at such meeting.

ii. Vice President:

The Executive Committee or the President may assign any responsibility to Vice President. In the absence of President, the Vice President shall preside over meetings of the General Body and the Executive Committee and exercise all powers of the President. He / She shall also discharge the duties of the President during his/her absence.

iii. Secretary:

a. The Secretary shall look after the affairs of the Alumni Cell under the supervision of the President.

b. Secretary shall be head of the Registered Office and Head Office of the Alumni Cell. He / She shall maintain and keep all records of the Alumni Cell, including register of members, elections, minutes and agenda and all other records of the meetings of the General Body, Executive Committee and committees and sub-committees constituted by General Body, Executive Committee or President.

c. He / She shall act as liaison between the Cell and the Institute on one hand and the Cell and the Institute’s student body on the other. He / She shall also represent the Alumni Cell in various bodies and meetings of the Institute.

d. He / She shall do everything necessary to give effect to the resolutions passed and decisions taken by the General Body and Executive Committee. He / She shall keep the President and the Executive Committee apprised of the progress made in this respect from time to time.

e. Sign all cheques jointly with Treasurer or Vice President or joint secretary. Cheque must be signed by at least one Executive Member who is not a faculty member.

iv. Joint Secretary:

a. The Joint Secretary shall assist the Secretary in the management of the activities of the Alumni cell.

b. He / She shall maintain or cause to maintain the minutes of meetings of the Executive Committee.

c. The Joint Secretary shall act as the Secretary, in the absence of the Secretary.

d. Sign all cheques jointly with the Treasurer.

v. Treasurer:

The Treasurer shall advise the Executive Committee on financial matters, supervise all financial transactions and cause to maintain and supervise account records of the Alumni Cell. In particular, he/she shall deal with or take action on the following:

a. All financial transaction,

b. Receipts and Expenditure of the Alumni Cell,

c. Jointly with Joint Secretary or the Vice President, sign all cheques,

d. Collection of Membership subscription and dues,

e. Collection of grants and donations received by the Alumni Cell,

f. Compilation of Statements of Accounts,

g. Audit of accounts and making all records available for the scrutiny, to the auditor.

h. Presenting Annual Accounts and Audit Report before the Executive Committee and in the AGBM.

i. Ensure that all accounts books are maintained properly and are up to date.

j. Make investment by way of fixed deposits and security in banks in consultation with Secretary and Joint Secretary.

k. Filing, in consultation with Secretary and Joint Secretary, returns under the Income Tax Act, Foreign Exchange regulation Act and any other prevailing law.

l. Ensure that all the due payments are made to the Alumni Cell and issue all necessary receipts.

m. Keep the Executive Committee informed of the financial condition of the Alumni Cell.

Register of Members:

i. The Secretary of Alumni Cell shall maintain a register of all members of the Alumni Cell in the form approved by the Executive Committee. The register shall be kept open for inspection by all members of the Alumni Cell and any person authorized by the Executive Committee. The register shall also be hosted on the website of the Alumni Cell with appropriate security checks.

ii. Updating of Register and Enrolment of Members – The Executive Committee shall frame guidelines for updating of the register of members on a continuous basis.

iii. There shall be no updating of Register after the announcement of the schedule of elections. However, clerical errors would be allowed to be corrected with the orders of the Election Officer appointed under By-Law.

Meetings of the Alumni Cell:

No member shall have more than one vote at any of the meetings of the Alumni Cell or its committee or sub-committee. However, in the meeting of the General Body, Executive Committee or any committee or sub-committee, the President or Chairperson of the meeting shall have a casting vote.

Meetings of the Executive Committee:

i. The Executive Committee shall meet as often as required, but at least once in every three months by giving a notice of at least ten days through post or email to all members of the Executive Committee at their addresses available with the Alumni Cell. A shorter notice shall be valid if agreed upon by President.

ii. The notice and agenda for holding meeting of the Executive Committee shall be issued by the Secretary after obtaining the consent of the President or in the absence of the Secretary, by the President.

iii. The quorum at any meeting of the Executive Committee shall be minimum five members among whom President or Vice President and Secretary shall be present. If the quorum is not complete in any meeting, next meeting may be convened at any time, in which quorum shall be three members personally present, among whom President or Vice President and Secretary must be present.

Note:

a. The personal presence means presence at the venue in persons, over Voice on Internet Protocol, telephonic conference call or any such reliable system approved by the Executive Committee.

b. Meeting by Circulation – For an urgent matter, decision can also be taken by circulating an agenda amongst the members of the Executive Committee by the Secretary after obtaining approval of the President or President himself/herself.

Annual General Body Meeting (AGBM):

i. Meetings of General Body: A meeting of General Body of the Alumni Cell may be ordinary or extraordinary. The Annual General Body Meeting (AGBM) of the Alumni Cell shall be called the Ordinary General Body Meeting. All other General Body meetings shall be called Extraordinary General Body Meetings (EGBM).

a) Notice Period – Notice of sixty days for any meeting of General Body, whether ordinary or extraordinary, shall be given to the members by postal service or courier service or email at their addresses registered with the Alumni Cell, specifying the place, date, time and agenda. The accidental omission to give or non-receipt of such a notice to a member shall not invalidate the proceedings of any General Body Meeting.

b) Notice - Subject to the provisions given in these Rules, the date, time and place of the General Body Meeting shall be notified by the President or Secretary under his/her signature. The Secretary must not issue notice of the meeting without obtaining the consent of the President. In case of email notice, email emanating from the President or the Secretary shall be deemed to be signed by them.

c) Decisions - A motion on any matter for decision in the AGBM or EGBM shall be deemed to have been passed by General Body if supported by a simple majority out of the members present in the AGBM/EGBM provided the quorum is complete. Notwithstanding this provision and any other By-law, if a motion relates to amendment of these By-Laws, it shall be decided in accordance with the provision of By-Laws.

d) Frequency of Meeting - The AGBM shall be held once in every year at such time and date as decided by the Committee.

e) Business - The business of the AGBM shall be:

The business of AGBM shall be confined to the specific matter(s) for which it has been called and no other matter shall become admissible for the discussion.

I. To receive and to adopt the Alumni Cell’s audited statement of accounts of the preceding year.

II. To receive and approve annual report of the Alumni Cell with or without amendment.

III. To approve appointment of Auditors and terms and conditions of their appointment.

IV. To transact any other business as proposed by the Executive Committee.

f) Venue - Unless otherwise decided by the Executive Committee, all AGBMs shall be held in the Institute.

g) Quorum

I. The quorum of Annual General Body Meeting (AGBM) shall be one hundred Members of the General Body, personally present, among whom at least four Office Bearers, including one 10 who is not an employee of the institute and at least two members of the Executive Committee must be present.

II. If the quorum is not complete, the meeting may be adjourned and re-convened at any time after a gap of half an hour, in which quorum shall be ten members personally present, among whom at least Secretary or Treasurer must be present and at least two members of the Executive Committee who are not employees of the institute must be present.

III. Even after adjournment, if the quorum is not complete, the meeting may be adjourned and reconvened next day, in which no quorum shall be needed, but Secretary and Treasurer must be present, provided that if business relates to any subject other than amendment to the By-laws of Alumni Cell.

iv. Any business relating to amendment in these By-laws shall be decided in accordance with the provisions of (i) and (ii) of the rule 22.

Extraordinary General Body Meeting (EGBM):

I. Requisition to Convene - EGBM may be convened by the Executive Committee of its own motion or upon a requisition made in writing by not less than fifty members of the General Body. Such a requisition shall specify the purpose of the meeting and must be signed by all such members and shall be delivered at the Registered Office of the Alumni Cell. Within a period of thirty days of the receipt of such a requisition, the Executive Committee shall notify programme for EGBM specifying the agenda as per the requisition.

II. President may c onvene - For the purpose of taking decision of the General Body on a specific matter; the President may also convene EGBM.

III. Venue: The venue for holding the EGBM shall be registered office of the Alumni Cell.

IV. Business: The business of EGBM shall 9999be confined to the specific matter(s) for which it has been called and no other matter shall become admissible for the discussion.

V. Quorum

a) The quorum of Extraordinary General Body Meeting (EGBM) shall be one hundred Members of the General Body, personally present, among whom at least two office bearers, including President or Vice President and Secretary, and one member or Office Bearer of the Executive Committee must be present.

b). If the quorum is not complete, the meeting may be adjourned and re- convened at any time after a gap of half an hour, in which quorum shall be ten members personally present, among whom at least Secretary and Treasurer must be present.

c) Even after adjournment, if the quorum is not complete, the meeting may be adjourned and reconvened next day, in which no quorum shall be needed, but President or Vice President and Secretary must be present, provided that any business relating to amendment in these By-laws shall be decided in accordance with the provisions of Bylaws.

Management of Funds:

a. All investments of the funds of the Alumni Cell, including receipts of deposit and all deeds and documents relating to any of the properties of the Alumni Cell, shall be kept for safe custody with the Secretary or with a bank as approved by the Executive Committee.

b. Subject to the conditions, if any, the Secretary and Treasurer shall deal with and dispose of all properties, whether movable or immovable, and the income thereof in accordance with the direction of the Executive Committee evidenced by a resolution and not otherwise.

c. Subject to the approval of the Executive Committee evidenced by a resolution thereof, all documents whether relating to any immovable or movable property, whether made over to the Alumni Cell or belonging to the Alumni Cell including Agreements, Conveyances, Mortgages, Deeds of gifts or leases shall be in the name of the Alumni Cell and executed by the Secretary or any other Office Bearer authorized by the Executive Committee.

d. The Office Bearers shall be answerable and accountable only for their own acts and defaults and not for those of any other members or any other banker, broker, auctioneer, agent or person with whom or into whose hands the money or securities of the Alumni Cell may be deposited, for the insufficiency or deficiency or any funds or securities and for any other loss under the same, except when it happens through their own dishonesty or wilful default respectively.

e. None of Office Bearers and Members of the Executive Committee shall be entitled to stipend, salary and pay from the Alumni Cell. However, they shall be entitled to reimburse themselves or pay and discharge out of the Funds of the Alumni Cell expenses incurred and payment made by them in or about execution of the objectives of the Alumni Cell or in relation thereto with the approval of the President.

Bank Account:

The Cell shall open account(s) in scheduled bank(s) as decided by the Executive Committee. The bank account(s) shall be operated jointly by Treasurer, Secretary, Vice President and Joint Secretary. All four named shall be signing authorities with a minimum of two signatures necessary for issuing cheques. One of the signatories must be either Vice President or the Joint Secretary. The bank(s) shall be authorized to honour all cheques, bills, drafts and other financial documents duly authorized by the appropriate signing Executive Members and to act on the directions of the named Executive Members.

Audit of Accounts: Auditors shall present their report to the Executive Committee, who shall place the same with its report in the AGBM for the consideration and approval of the General Body in accordance with By-Law 15.2 (e) (ii).

Election of Elected Members of the Executive Committee:

i. General:

a. All the elected posts of the new Executive Committee shall be filled by elections in the General Body every alternate year.

b. Every member of General Body shall be eligible to be elected as President, Vice President, General Secretary and Treasurer and elected members of the Executive Committee, as per by laws.

c. Every member of the General Body shall have one vote for each post. Vote by proxy is in no case permitted.

d. A member shall not be eligible to hold the same position in the Executive Committee for more than two terms.

e. Every member of the General Body shall have the right to cast only one vote for each post, and to propose and second only one candidate for each of the elected positions of the Executive Committee.

f. Election Officer - On behalf of the General Body, elections shall be conducted by an Election Officer, appointed by the outgoing Executive Committee at least 90 days in advance and not earlier than 100 of the expiry of its term. The Election Officer shall be employee of the institute, not below the rank of Professor, and should not be member of the Alumni Cell. He should be familiar with the Information and Communication Technologies (ICT).

g. While taking action as per by Law 11(i)(f) above, the Executive Committee shall also convene Annual General Body Meeting or Extraordinary Meeting of General Body to obtain and adopt the election results and announce the names of elected members of the Executive Committee for the next term.

h. All times given in election schedule shall be Indian Standard Time.

ii. Conduct of Elections:

a. The Election Officer shall be responsible for receipt of nominations, acceptance of withdrawals, scrutiny of nominations, hearing of objections against nominations, actual conducting of elections and announcement of election results in the meeting of General Body.

b. Within thirty days of his/her appointment, the Election Officer shall notify the schedule of elections, which shall include the dates and times of following:

i. Receipt of nominations in form as approved by Executive committee.

ii. Publication of all the nominations.

iii. Filing objections against the nominations and scrutiny hereof.

iv. Decision on objections.

v. Publication of valid nominations.

vi. Withdrawal of nominations.

vii. Publication of final list of contesting candidates.

viii. Voting by way of secret ballot, postal ballot and secured web portal.

ix. Counting of votes.

x. Announcement of results.

c. Nominations of Candidates:

i. Nominations shall be invited at least forty five days in advance of the General Body Meeting, by a general circular to all members and Local Chapters and by hosting it on the Alumni Cell’s website.

ii. Every nomination shall be required to be duly proposed by at least one member of the General Body and seconded by any member of the General Body other than the proposers. Each nomination shall have the consent of the nominee.

iii. No member shall nominate more than one candidate for the same post. No member shall second more than one candidate for the same post. No member, who nominates a candidate for a post, shall second another candidate for the same post. No member, who seconds a candidate, shall nominate another candidate for the same post. In case of any violation, the first entry shall be considered valid.

d. List of Nominations, Scrutiny, Objections, Withdrawal and Final List of Contesting Candidates:

i Immediately next day after the closing date and time of the nominations, the Election Officer shall publish post-wise lists of all nominations for the information of the General Body and invite by giving two days, objections against validity of nominations.

ii. Two days after the expiry of time for filing objections to nominations, the Election Officer shall scrutinize all nominations and decide all the objections and notify the names of candidates, whose nominations have been found to be valid and publish the same for the information of all the candidates and the General Body. Before taking a decision on the objections, the Election Officer shall give one day notice to the candidate against whom objection has been received, to explain his/her position. After taking the decision, the Election Officer shall give two days to valid candidates for withdrawal of their nominations.

iii. Immediately thereafter, he/she shall publish the final list of contesting candidates.

iv. If no valid nominations are received for a post, further action shall be taken in accordance with the provisions of sub-By Law.

e. Modes of Voting:

Votes shall be polled in the following manner:

i. By secret ballots by members present in the General Body Meeting.

ii. Voting through ‘web portal with appropriate security measures.

iii. Postal voting.

Illustration: A member can vote through any one of the modes listed in (e) of sub-rule (iii) above. If a member opts to vote through post, he shall not be entitled to vote by web portal or through secret ballot. Any member, who is unable to cast his vote through web portal with appropriate security measures, is entitled to cast his vote through secret ballot.

A. One Chance to Vote: Member shall get only one chance to vote and he/she may cast only one vote for each post. He / She may cast vote for any number of posts.

B. Voting through web portal with appropriate security measures: Voting through web portal with appropriate security measures shall stop at the date and time immediately before the start of the voting by way of secret ballot.

C. Counting of Votes Polled and Declaration of Results: The counting of votes polled shall be done by the Election Officer in the following manner:

i. Counting of votes polled by secret ballot shall be done immediately after the close of the in person voting in the presence of the committee members and the candidates or their authorized representatives present in the General Body Meeting.

ii. Thereafter, the Election Officer shall count postal ballots in the AGBM by opening the sealed cover.

iii Thereafter, the Election Officer shall count the votes polled through web portal with appropriate security measures.

iv. After counting of web based votes polled, the Election Officer shall compile the result and announce them in the AGBM. The result will be finally submitted in writing to the Secretary and Joint Secretary. The Secretary and Joint Secretary jointly shall formally announce them as resolution in the General Body Meeting and result shall be adopted as such. The Election Officer shall submit a report on the elections to the Secretary and the joint Secretary within a day thereafter.

Schedule of Voting:

Web polling shall be started not earlier than 15 days after the publication of final list of contesting candidates and end not earlier than 15 days thereafter. The web polling shall stop immediately before the start of voting through secret ballot.

Model Code of Conduct for Candidates during Elections:

a. After the announcement of the Election Schedule by the Election Officer, all the powers of the Executive Committee shall cease to exist. Only normal executive functions and time bound matters shall be handled by Secretary and Treasurer. In extra- ordinary situations, the Executive Committee can exercise its power in consultation with and after approval from Election officer.

b. Election Officer shall give opportunity to every candidate to host his manifesto on the website of the Alumni Cell and to update it not more than five times. The Election Officer shall also give not more than five opportunities to every candidate to send his appeal through emails to the members of the General Body through the Alumni Cell database of alumni.

Redress of Election Complaints:

The Executive Committee shall set up a committee of three persons of impeccable integrity and impartiality in consultation with Election Officer immediately after the announcement of Election Officer to hear complaints and representations from the candidates and other members of the General Body and issue advice to the Election Officer or a candidate or any other person connected with elections, as deemed appropriate. They should be employees of the Institute and not below the rank Associate Professor and should not be member of the Alumni Cell.

Un-Filled Posts:

If any of the post of Office Bearer is not filled up during elections, the Election Officer shall conduct election for the same within three months as per procedure mentioned above. In respect of other elected members of the Executive Committee, the incoming Executive Committee shall be competent to nominate a member of the General Body.

Taking Over of Charge by New Executive Committee:

Notwithstanding the provision given in Sub-By Law, the new Executive Committee shall take over the charge of the Cell within one month of the elections.

Resignation by Members of Executive Committee:

A member of the Executive Committee may tender resignation to the President or Secretary which shall be placed before the Executive Committee in its meeting, who shall be competent to take decision in the matter. As soon resignation is accepted, the concerned member shall cease to hold office.

Executive Committee Member Position Vacancy:

i. If office of any Officer Bearers other than that of President and elected Member of the Executive Committee falls vacant after it has been filled, the Executive Committee shall be competent to make appointment against the vacancy subject to the conditions specified in the By-Laws of the Cell.

ii. However, in case of office of President falling vacant due to any reason and the tenure left is more than a year; it shall be filled by way of an election in accordance with the procedure given in the By-Law. In other circumstance, the Vice President, who has got the higher votes in the election, shall be appointed as President for the remainder of the term. The office of the Vice- President so falling vacant shall be filled up out of the elected members of the Executive Committee. The resultant office of Member that has fallen vacant shall be filled by the Executive Committee.

Amendments in By-Laws of the Alumni Cell:

i. Any amendment in By-Laws of the Alumni Cell shall be made by General Body in its Extraordinary General Body Meeting (EGBM) or in its Annual General Body Meeting (AGBM), convened in accordance with By-Laws, if Executive Committee proposes such amendment. Notwithstanding provision of any By-Law, amendment to By-Laws shall require voting by minimum of one hundred alumni and the motion shall deem to be passed if supported by a simple majority. In addition to voting by members present in the Extraordinary General Body Meeting (EGBM) or the Annual General Body Meeting (AGBM), a voting by the General Body of alumni shall be done through web portal with appropriate security measures.

ii. Notwithstanding the provisions of above By-Law (i), the Executive Committee may provisionally amend any of the By-Laws, effective immediately upon approval by at least two-third of the votes cast by the members in its meeting in which quorum shall be nine members. All provisional amendments of By-Laws shall be notified to the general body immediately upon the decision of the Executive Committee and should be brought to the General Body in accordance with the By-Law (i) above for approval or ratification by General Body within six months and before the end of the term of the Executive Committee.

Dissolution:

a) Not less than two-third of the members of General Body in EGBM shall determine whether the Alumni Cell be dissolved, forthwith or at any further time agreed upon.

b) If on the dissolution of the Alumni Cell, there remains after the satisfaction of its debts and liabilities, any property or funds, whatsoever, the same shall not be paid or distributed among the members of the Alumni Cell or any of them but shall be given to the Institute.

Indemnity: Every member of the Executive Committee shall be indemnified out of funds of the Alumni Cell against all losses and expenses incurred in the bonafide discharge of his/her duties, except when it happens through his/her own willful neglect or dishonesty or malafide intention while discharging his/her duties or action resulting from willful disobedience of the law, bad faith or gross negligence.

Dispute: In case of any dispute arising between the Alumni Cell and the other party, the provisions of Arbitration Act shall apply.

Application Act: These By-Laws shall come in effect soon after it is approved by the General Body and notified by the Secretary. The provisions of the Societies Registration Act, 1860 and rules made there under, as amended from time to time, shall apply to the By- Laws of the Alumni Cell.